Documents stored inside the June folder have inherited the folder’s label When applied to a folder in this way, any content stored in the folder will inherit that retention label. This can be done on each individual folder including, for Teams-based sites, each folder that maps to a channel. It is also possible to apply a retention label to a folder or object stored in the folder via the information panel, even when a default library label has been set, as shown below. The retention label can be seen when the folder is opened: Content inside a folder, with retention labels applied Applying a retention label to a folder or document Document library folders without retention labels That is, the retention label is NOT applied to the folders by default. When the retention label has been applied to a library, the label only applies to the non-folder objects stored in the library as can be seen in the option below. ![]() It will also likely override any existing label that may have been applied. If the check box ‘Apply label to existing items in the library’ is selected, this will apply the label to all existing items. ![]() Note that only one label can be set as the default for the library. If labels exist, they will appear in the drop down list (below the default ‘None’). If the drop-down option is set to ‘None’, and there are no options to choose from, it means that no labels have been published to this SharePoint site. Note that the ‘None’ option is shorter if no labels have been published here On each individual object in the library (also via the information panel)Ī label can be applied to the entire document library via Library Settings, as shown in the screenshot below.On each individual folder in a library (via the information panel, see screenshot below).On each individual document library via the library settings option ‘Apply labels to items in this list or library’ (see screenshot below).When one or more labels are published to SharePoint sites they don’t do anything until they are ‘manually’ enabled through one of the following options: Locations where labels can be published Publishing labels to SharePoint sites Adding them to Content Types used in SharePoint Syntex.Auto-applying them to the same locations based on various options, including (for E5) trainable classifiers.In this scenario, each label will be visible to – and selectable by – end-users. Publishing one or more labels as part of a retention policy to various locations including SharePoint sites, Exchange mailboxes and OneDrive (but not Teams – see screenshot of available locations below).Labels created in the Compliance portal do not do anything once created they must be applied to content in various ways to make them work. Where labels are created in the Information Governance section of the Compliance portal ![]() Retention labels are created in the M365 Compliance portal under either the Information Governance > Labels or Records Management > File Plan sections. How retention labels are applied to a library This post describes how labels can be applied to and work with folders, including in SharePoint sites linked with Teams. Folders should NOT be thought of as the replacement for ‘files’ (aggregations of individual records), but more like dividers in a lever arch (= the document library). The quick answer is yes, but it is a manual process and – for all its perceived benefits – is likely to be more of an administrative and support burden and not worth the effort. ![]() A common question asked by many organisations is whether Microsoft 365 (M365) retention policies – labels in particular – can be applied to folders in SharePoint document libraries so the content in those folders will have the same label.
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